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A
Glossary for Understanding Rotary and Rotary Global History Fellowship
A
Acting Governor (2001
MOP)
One
who is appointed by the president to fill a vacancy in the office of
governor until such time as a new governor has been elected by the
convention or the RI Board. An acting governor also may be appointed to fill
a temporary vacancy during a time when the governor is unable to fulfill the
responsibilities of the office.
Active Member (2001 MOP)
A
member of a club who has been elected to membership in the club under a
classification of business or profession and who has all the obligations,
responsibilities, and privileges of membership as provided in the RI
constitution and bylaws.
Additional Active Member
(Old)
There are three types of additional active membership:
(1)
a member of a club who is elected to membership under the same business or
professional classification as that of the proposer;
(2)
a former active member of a club who has terminated membership because of
ceasing to be actively engaged within the territorial limits of that club in
the business or profession under which such member was classified. The
member could then be elected to membership in another club, provided the
member is qualified and subject to the approval of the active member holding
the classification; and,
(3)
a former member of a Rotaract club who lives or works within the territorial
limits of the club who has been a member of a Rotaract club for at least
four years and whose membership in the former Rotaract club was terminated
due to reaching the age limit for membership or relocating outside the
territorial limits of the former Rotaract club. An additional active member
has the same obligations, responsibilities and privileges of an active
member. With the 2001 Council on Legislation, the classification system
was simplified to where a maximum of ten percent of the members of a club
can be of a single classification, and Additional Active Members, Past
Service Members and Senior Active Members were discontinued.
Admission Fee (2001 MOP)
Fee
paid to a club by an applicant for membership in the club. The fee varies
according to the amount specified by each club in its bylaws.
Alternate, delegate
(2001 MOP)
Any
club may, at the time of selecting its delegates to the convention, choose
for each delegate one alternate, such alternate being entitled to vote at
the convention in case of the absence of the delegate for whom the alternate
was chosen.
Assembly, Club (2001
MOP)
Meeting of all club officers, directors, and committee chairs, held for the
purpose of conferring on the program and activities of the club.
Assembly, District (2001
MOP)
A
training meeting conducted annually, preferably in April or May, of club
presidents-elect and members of clubs assigned by the club president-elect
to serve in key leadership roles in the upcoming year. It provides a program
of instruction to develop club leaders who have the necessary skills,
knowledge, and motivation to improve club effectiveness as defined by the RI
Board as well as an opportunity to share local and district plans and
objectives.
Assembly, International
(2001 MOP)
Annual meeting attended by general officers, governors-elect, RI committee
chairs, and others designated by the RI Board. Its purpose is to provide
Rotary education, instruction in administrative duties, motivation, and
inspiration to governors-elect and to afford them and others in attendance
an opportunity to discuss and plan how to implement Rotary's programs and
activities during the ensuing year.
Assistant Governor (2001
MOP)
A
Rotarian appointed by the governor, in accordance with RI Board policy, to
assist the governor with the administrative work associated with club
operations for designated clubs within an assigned geographic area.
Associate Foundation
(2001 MOP)
A
foundation which has been established based on criteria and guidelines from
the Foundation trustees and approved for operation as an associate
foundation by the trustees. The primary purpose of associate foundations is
to provide tax benefits to Rotarians in countries where such foundations
have been established.
Attendance Report (2001
MOP)
Report of the attendance at its meetings which each club is required by the
RI bylaws to make each month to its governor, if the club is within a
district, or otherwise to the general secretary.
B
Board of Directors, Club
(2001 MOP)
Governing body of a Rotary club, to be constituted as the bylaws of the club
may provide.
Benefactor
An
individual who has notified The Rotary Foundation that he/she has made
provisions in his/her final estate plans, or made an outright gift of
US$1,000 or more, to The Rotary Foundation Permanent Fund.
“Boosting”
The practice in early
Rotary clubs of sharing business leads. Clubs like Chicago and San Francisco
did not start as "service" clubs. The concept of assisting the community at
large as the major charge of such organizations came later. The early clubs
were instead considered to be "back-scratching" or "boosting" clubs in which
"business exchange" between members was the primary purpose. The early
bylaws of the San Francisco Rotary Club stated plainly,"…all firms to be
represented in the Rotary Club must have for their representative one who
has the power to place business as well as to secure it.”
C
Certificate of
Nomination of Governor
Certificate signed by the governor certifying the nomination of the Rotarian
duly nominated by the clubs in the district for the office of governor in a
specified future year.
Charter Member (2001
MOP)
A
founding member of a Rotary club. This member is elected to membership prior
to the admission of the club to membership in RI.
Classification (2001
MOP)
Word or phrase which describes a separate and distinct business or
professional service rendered to the community. As a term, it is the word or
phrase which most accurately describes the principal and recognized business
or professional activity of the firm, company, or institution with which an
active member is connected or that which covers the active member's
principal and recognized business or professional activity.
Classification Roster
(2001 MOP)
Complete list of business and professional activities of the community,
showing which have been filled, and which remain unfilled, in the club.
Club Committee Manual
A
component of the Club Officer's Kit, this manual includes an overview of
responsibilities and general guidelines for club committee chairpersons,
along with a tear-out sheet of information for specific committees.
Club Forum (2001 MOP)
Formal meeting of the entire club membership to inform members about service
activities.
Club Locality (2001 MOP)
An
area which contains the minimum number of classifications required for the
formation of a new club. A club may be organized in the same locality as one
or more existing clubs.
Club Service (2001 MOP)
Rotary's first Avenue of Service involves actions a Rotarian must take
within the club to help it function successfully.
Code of Policies, Rotary
(2001 MOP)
A
comprehensive document containing all of the general and permanent policies
of Rotary International.
Committee, RI, Ad Hoc
(2001 MOP)
A
non-mandatory committee established by the RI Board that continues in
existence until its tasks are completed.
Committee, RI, Special
(2001 MOP)
A
non-mandatory committee that continues in existence until the end of each
Rotary year in which it is appointed.
Committee, RI, Standing
(2001 MOP)
A
committee mandated in section 16.010. of the RI bylaws.
Community Service (2001
MOP)
Rotary's third Avenue of Service comprises varied efforts that Rotarians
make, sometimes in conjunction with others (e.g., a Rotaract or Interact
club or a Rotary Community Corps), to improve the quality of life for those
who live within their club's locality or municipality.
Convention (2001 MOP)
Annual international meeting of Rotary International. Its primary purpose is
to inspire and inform Rotarians at an international level. Club delegates
from around the world elect RI officers for the coming Rotary year,
including the president and RI Board.
Council on Legislation
(2001 MOP)
Rotary International's legislative body as provided for in article X of the
RI constitution and article VIII of the RI bylaws. It is attended by a
representative of the clubs of each district and meets every third year to
deliberate and act upon proposed enactments and resolutions submitted by
clubs, district conferences, the general council or conference of RIBI, the
council on legislation, and the RI Board. Its actions in adopting
legislation are subject to review by all clubs.
D
Delegate (2001 MOP)
Representative of a Rotary club at the international convention. Each club
is entitled to send one delegate for each 50 of its members, or major
fraction thereof, honorary members excepted.
Delegate-at-Large (2001
MOP)
Each officer and each past president of Rotary International still holding
membership, other than honorary membership, in a club, is declared by the RI
constitution and bylaws to be a delegate-at-large at the convention. Such
delegate is entitled to cast one vote on each question.
District (2001 MOP)
Name given to a limited geographic area within which clubs are grouped for
RI administrative purposes.
District Conference
(2001 MOP)
Meeting held annually in each district to further the program of Rotary
through fellowship, inspirational addresses, and the discussion of matters
relating to club and district affairs. It is open to all Rotarians in the
district and their families.
District Conference
Report (2001 MOP)
Report which the governor and the secretary of the district conference are
required to make to RI covering any action taken by the conference, the
number of clubs represented, and other matters.
District Leadership Plan
(2001 MOP)
The
RI Board-recommended organizational structure for all districts. Components
include the following: use of the title "assistant governor" as defined by
the RI Board; defined responsibilities and duties, as well as defined limits
to terms of service and number of terms, for assistant governors and
district committee members.
Dues and Fees (2001 MOP)
Every active member of a club pays an admission fee and annual dues to the
club in amounts determined by the club.
E
Effective Club (2001
MOP)
A
club that can 1) sustain and/or grow its membership base; 2) implement
successful service projects that address the needs of its community and
communities in other countries; 3) support The Rotary Foundation through
both program participation and financial contributions; and 4) develop
leaders capable of serving Rotary beyond the club level.
Electors (2001 MOP)
The
duly accredited delegates, proxy holders, and delegates-at-large which
constitute the voting body of the convention.
Enactment (2001 MOP)
An
item of legislation adopted by the council which amends the RI constitution
or bylaws or the standard Rotary club constitution. See also Resolution.
"Every Rotarian An
Example To Youth" (2001 MOP)
Slogan which may be used in Rotary literature and elsewhere, especially
during New Generations Month (September).
Extension, External
(2001 MOP)
Work of extending Rotary through the organization of clubs in localities
where there are no Rotary clubs. This work is carried on in districts by the
governors with the cooperation of the Secretariat. In non-districted areas,
it is carried on under the authority of the RI Board.
Extension, Internal
(2001 MOP)
Increasing the number of members in the club so as to include in the club
membership representatives of all classifications for which suitable
representatives are available within the locality of the club.
F
"Fellowship Through
Service" (2001 MOP)
Rotaract motto which may be used in Rotary literature and elsewhere.
Fiscal Agent (2001 MOP)
Rotarian volunteers who receive and deposit payments made by clubs in their
countries, and disburse the funds as authorized by the controller. Fiscal
agents are listed in the Official Directory.
Founder of Rotary (2001
MOP)
Term used in reference to Paul P. Harris, who organized the first Rotary
club in Chicago in 1905. Paul Harris was born 19 April 1868 and died 27
January 1947.
Four Avenues of Service
(2001 MOP)
Term used in referring to Club Service, Vocational Service, Community
Service, and International Service. (See separate entries.)
Fund Pool (2001 MOP)
Term used in The Rotary Foundation for District Designated Funds allocated
by districts through the SHARE system to create a pool of monies available
on a competitive basis to fund Foundation programs, with eligibility not
restricted by a club's or district's financial contributions to the
Foundation. Examples include Humanitarian Transportation Grants and Rotary
World Peace Scholarships.
Fund Raising Resource
Guide
A
booklet designed to help club and district leaders organize special
fund-raising events. Includes detailed planning steps as well as a wide
variety of fund-raising ideas from all over the Rotary world.
G
General Council, RIBI
(2001 MOP)
Governing body of Rotary International in Great Britain and Ireland (see
entry) consisting of the officers of RIBI (the president, immediate past
president, vice-president, honorary treasurer, and secretary) and the
governors of the districts in Great Britain and Ireland. The director from
Great Britain and Ireland is a member of the general council ex officio.
General Secretary (2001
MOP)
The
chief administrative officer of Rotary International under the direction and
control of the RI Board. The general secretary is responsible to the RI
Board and the president for the implementation of its policies and for
management and administration, including the financial operation of RI. This
individual is also the General Secretary of The Rotary Foundation.
"Getting Started in
Rotary"
Guide to sponsor's responsibilities and brief information for new members,
as well as a guide for family members of new Rotarians.
"Good Standing" (2001
MOP)
As
used in the constitutional documents of RI, this phrase applies to a member
of a Rotary club or to the membership of a Rotary club in RI, and means that
the Rotarian or club continues to fulfill all requirements for membership in
the club or in RI.
Governors-Elect Training
Seminar [GETS] (2001 MOP)
A
zone-level training seminar for governors-elect held in conjunction with
Rotary institutes.
Governor's Monthly
Letter (2001 MOP)
Personal, official communication issued every month by the governor to the
president and secretary of each club in the district containing items of
special interest and importance, including the Monthly Membership Attendance
Report.
Group Study Exchange
[GSE] Program
The
Rotary Foundation Group Study Exchange is a cultural exchange program
designed to:
1)
provide to outstanding business and professional persons opportunities for
studying another country, its people and institutions through participation
in an organized program of study and discussion in the country concerned;
2)
further international understanding by allowing persons of goodwill to meet,
talk, and live with each other in a spirit of fellowship so that they may
get to know each other's problems and aspirations, and to permit such
personal contacts to develop into lasting friendships;
3)
involve Rotarians in a specific, practical and meaningful International
Service Project by organizing educational programs for Group Study teams and
providing hospitality for them.
H
"He Profits Most Who Serves Best"
The first motto of Rotary
International, it was approved at the second Rotary Convention, held in
Portland, Oregon, in August 1911. The phrase was first spoken by Chicago
Rotarian, Arthur Frederick Sheldon, who made a speech at the 1910 convention
that included the remark, "He profits most who serves his fellows best."
Paul Harris wanted Sheldon to make a similar presentation in Portland, but
Sheldon was unable to attend the convention, so he wrote out "My Platform"
for someone else to read to the delegates. In it, he had changed the motto
to "He profits most who serves best," omitting the phrase "his fellows." It
has come to be used as “proof” of Rotary’s concern about community service,
but, according to Paul Harris, the service referred to by
Sheldon is "customer service". At the
1950 Convention in Detroit, "He Profits Most Who Serves Best" and "Service
Above Self," were formally approved to be the official mottoes of Rotary.
The 1989 Council on Legislation established "Service Above Self" as the
principal motto of Rotary since it best explains the philosophy of
"unselfish volunteer service."
Honorary Member (2001
MOP)
A
person who, by serving with distinction in the furtherance of Rotary ideals,
has been elected to honorary membership of a club. An honorary member is
exempt from payment of fees and dues, has no vote, and may not hold office.
However, an honorary member may attend all meetings and enjoy the privileges
of the club. The term of honorary membership is determined by the club
board. (Old MOP) Honorary membership terminates each year on June 30,
but may, by club Board of Directors resolution, be continued from year to
year. The 2001 Council on Legislation permitted each club to elect
Honorary Members for life, unless removed by ballot of the club.
"How to Propose a New
Member"
Official brochure that includes the basic procedure for election of a new
member. Also explains provisions for proposing additional active members.
I
Institute (2001 MOP)
Instructional, motivational, and fellowship meeting for past, current, and
incoming governors and other RI officers from certain districts which
comprise a zone or zones. A Rotary institute is intended to provide
participants with up-to-date information about Rotary's programs and is a
source of ideas for improving and strengthening the Rotary movement. An
international institute is usually held at the time and location of the
international assembly and international convention. Timely topics related
to the program of Rotary and administration of RI are informally discussed.
Interact (2001 MOP)
Rotary club-sponsored clubs for young people dedicated to service and
international understanding. Membership is open to students at the secondary
school (ages 14-18) level.
Intercountry Committee
(2001 MOP)
Committee of Rotarians, Rotary clubs, or districts, formulated by or with
the approval of governors concerned, to encourage contacts between clubs and
Rotarians in two or more countries, thus developing understanding between
and promoting fellowship among the peoples of different nations.
International Service
(2001 MOP)
Rotary's fourth Avenue of Service comprises all the things that a Rotarian
can do to advance international understanding, goodwill, and peace by
getting acquainted with people of other countries, their cultures, customs,
accomplishments, aspirations, problems - through personal contacts, travel,
and attendance at conventions, through reading and correspondence, and
through cooperation in all club activities and projects - including those of
The Rotary Foundation - that will help people in other lands.
M
Make-up (2001 MOP)
Attendance at the meeting of another Rotary club or certain other functions
as provided in article VIII of the standard Rotary club constitution, to
protect membership and receive attendance credit when a meeting of the
Rotarian's own club is missed. When attendance is made up at another Rotary
club, it is reported to the Rotarian's home club on a "Visiting Rotarian
Report Card" sent by the secretary of the club visited.
Manual of Procedure
Policies and procedures established by legislative action, the RI Board of
Directors, and Trustees of the Foundation, issued every three years
following each meeting of the Council on Legislation. The last edition
reflects changes adopted by the 2001 council.
Membership (2001 MOP)
Attendance Report (Governor) - Governor's summary of the monthly attendance
reports received from the clubs in the district. The governor sends a copy
of this summary report to the general secretary and must publish it in the
Governor's Monthly Letter.
Membership Development
(2001 MOP)
To
achieve membership growth and development, a continual, multistep process is
encouraged which entails three core elements: the recruitment of new
members, the retention of existing members, and the organization of new
clubs (extension): recruitment + retention + new clubs = membership growth.
Membership Development
and Retention Manual
Booklet that outlines basic procedures for building club membership; also
offers hints on how to recruit and retain members, how to "sell" Rotary, and
ideas for effective new member orientation and induction.
Membership Expansion
This committee continually reviews the club classifications roster and takes
positive action to bring to the board of directors the names of suitable
candidates to fill unfilled classifications. They are also charged with
maintaining a positive attitude to membership development.
Membership
Identification Card (2001 MOP)
A
uniform pocket membership identification card, recommended by RI for use by
all clubs. It carries a facsimile signature of the general secretary with
blank spaces provided for inserting the name of the member to whom the card
is issued, the name of the club, classification, date to which dues have
been paid, the signature of the club secretary, and the signature of the
member to whom the card is issued.
Membership Report Forms
(2001 MOP)
Three forms which RI furnishes to club secretaries for their use in
reporting to the general secretary new members, terminations of membership,
and changes in addresses and classifications.
Memo of Club Visit (2001
MOP)
Printed form which an assistant governor and/or governor completes during
club visits. The purpose of this memo is to aid assistant governors and
governors in assessing the club's progress towards goals and to determine
ways to tailor support provided to a club. It also serves as an annual
record of a club's progress, which is used by the district and Rotary
International for guidance in serving the clubs.
Menu of Service
Opportunities (2001 MOP)
Issues and concerns identified by RI as recommended service priorities for
clubs and districts for a specified period of time, including Children at
Risk, Disabled Persons, Health Care, International Understanding and
Goodwill, Literacy and Numeracy, Population Issues, Poverty and Hunger,
Preserve Planet Earth, and Urban Concerns.
Mini Group Exchange
Similar to the Youth Exchange program, where students of secondary school
age from two countries engage in an exchange during the summer months, where
the students of one country spend three weeks living with the students of
another country, and then the favor is reciprocated in the original country,
with the original visitor as the host or hostess. Sponsored by sending and
receiving rotary clubs or districts, the students are selected according to
the guidelines and procedures suggested by the RI Board of directors.
Multiple PHF
A
Paul Harris Fellow will receive, upon request, a new pin for each additional
US$1,000 contributed beyond his/her original Paul Harris Fellow. And, he/she
can name another individual as the recipient of Paul Harris Fellow
Recognition.
N
Non-Districted Club
(2001 MOP)
Club which is under the direct supervision of the RI Board and which is not
included in a district.
O
Object of Rotary (2001
MOP)
The
Object of Rotary is to encourage and foster the ideal of service as a basis
of worthy enterprise as set forth in the RI constitution, article IV and the
standard Rotary club constitution, article IV.
Officers, Club (2001
MOP)
Duly elected officers of a club are the president, the president-elect, one
or more vice-presidents, the secretary, the treasurer, and the
sergeant-at-arms.
Officers, RI (2001 MOP)
The
officers of RI are the president, president-elect, vice-president,
treasurer, other directors, general secretary, governors; and the president,
immediate past president, vice-president and honorary treasurer of Rotary
International in Great Britain and Ireland.
Officers, RI, General
(2001 MOP)
The
general officers of RI are the president, president-elect, vice-president,
treasurer, other directors, and the general secretary.
Official Directory
Includes names, addresses and phone numbers of RI officers, committees, and
administrative personnel; worldwide listing of districts and governors;
alphabetical listing within districts of clubs with names of presidents and
secretaries, and meeting times and places; directory of hotels identified
with Rotary clubs; and names of licensed suppliers of Rotary emblem and
Interact and Rotaract emblem merchandise.
P
Past Service Member
(Old)
A
former active member of a club whose classification is lost through no fault
of his or her own, or any person who has retired from active business or
professional life but who otherwise qualifies for Rotary club membership
under article V, section 3, of the RI constitution, whom the club has
elected to past service membership. With the 2001 Council on Legislation,
the classification system was simplified to where a maximum of ten percent
of the members of a club can be of a single classification, and Additional
Active Members, Past Service Members and Senior Active Members were
discontinued.
Paul Harris Fellow (2001
MOP)
Individual who contributes or in whose honor or memory is contributed
US$1,000 to The Rotary Foundation.
Paul Harris Sustaining
Member [PHSM]
Individual who agrees to contributed $1000 (or in whose honor or memory the
contribution is made) to The Rotary Foundation with a minimum first
contribution of $100. When contributions reach $1000 the person is
recognized as a Paul Harris Fellow. There is no time limit.
Per Capita Dues (2001
MOP)
The
per capita dues which each club pays to RI semiannually on 1 July and 1
January for each and every active member of such club.
Perfect Attendance (2001
MOP)
Term used by many clubs to refer to a Rotarian's 100 percent attendance
record. However, no official definition of the term exists.
Planning Guide for
Effective Rotary Clubs (2001 MOP)
A
goal-setting tool used by club presidents-elect in cooperation with club and
district leaders to establish goals related to the four elements of an
effective club, as well as general club administration. The guide also
suggests common strategies which clubs can utilize in achieving their goals.
PolioPlus (2001 MOP)
The
program of Rotary International and The Rotary Foundation with a "priority
of the highest order" to eradicate polio from the world.
Pre/Post-Convention
Homestay (Old)
Program that offers an opportunity for visiting Rotarians to get an inside
look at the country or countries close to the annual convention site for a
few days immediately prior to or after the convention. Rotarians in the host
area volunteer their homes. The Secretariat then matches the host with a
prospective Rotarian guest (or Rotary family) from another country.
Presidents-elect
Training Seminar [PETS] (2001 MOP)
A
training meeting conducted annually, preferably in March, for club
presidents-elect. Its main purpose is to develop club presidents who have
the necessary skills, knowledge and motivation to create or maintain an
effective club as defined by the RI Board.
Purposes of Rotary
International (2001 MOP)
a)
To encourage, promote, extend, and supervise Rotary throughout the world; b)
To coordinate and generally direct the activities of RI (RI Constitution,
article III).
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